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Paperless recheck mantra by SPPU to save time, money

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University to do away with revaluation photocopies from next academic session, to send scanned answer sheets to students, colleges in 15 days

Savitribai Phule Pune University’s (SPPU) students, take heart. The revaluation of examination answer sheets at the university is about to get paperless and smart. From the next academic year, SPPU will directly send scanned copies of answer sheets to the students and colleges within 15 days of application, cutting out the photocopy costs. As of now, the tedious process takes 45 long days. SPPU’s board of examination (BoE) director Dr Ashok Chavan told Mirror, “Every year, we have problems during the revaluation and photocopying process. This year, we got 1,52,700 applications for photocopies. Out of these, 91,769 applicants are from the engineering faculty. But, we have only 30 SPPU staff and 70 other staff on a contract basis to handle all of them. We don’t have enough machinery to complete the target within the time limit. The transportation to Nagar and Nashik takes time. That’s why the pendency ratio rises by the day. In keeping with the existing rules, the time-period for revaluation and photocopying is 45 days. But, if the SPPU exam department sends scanned copies of answer sheets to the students and colleges, it will only take 15 days.”

Pune, Ahmednagar and Nashik districts fall under SPPU’s jurisdiction, with nearly 1,047 affiliated colleges, 46 faculties and around eight lakh students pursuing undergraduate (UG), postgraduate (PG) and doctoral courses under its umbrella. According to the SPPU exam department statistics, every year, approximately 1,50,000 students apply for revaluation and photocopies of answer sheets. Out of that, 80-90,000 are engineering students and the rest comprise students from other fields. So, naturally, there is a huge backlog and even the 45-day deadline is missed. Every year, nearly three crore photocopies are done by SPPU’s exam department.  The proposal of sending a scanned copy of the answer sheet had been tabled by Chavan before SPPU vice-chancellor Dr W N Gade. And, after the final approval by Gade, it will now be implemented from April 2017. “We proposed sending scanned copies of answer sheets at the BoE meeting. Now that the vicechancellor has approved, it will definitely help students of Nagar and Nashik. This paperless system will consume far less time, money and manpower,” Chavan stressed.  Gade confirmed that the new rule has been approved, saying, “We have decided to send scanned copies of answer sheets directly to the students and respective colleges by e-mail. I have directed the exam department to begin this facility from April in the next academic year. Reduced to 15 days, the process will help the students and college management alike.”

Students were overjoyed to hear of the new rules. Mechanical engineering student Ashwin Gaikwad said, “I welcome this rational step. It will definitely save our time. Last year, I had applied for revaluation and photocopy in July and Igot the final result as late as November. So, I had already applied for the October exam. Now that the process will take just 15 days, such problems would not occur.” Sachin Kamble, who is doing his Bachelors in electronics and telecommunication, added, “This will definitely save a lot of time for engineering students. Every year, SPPU’s exam department overshoots its 45-day revaluation deadline. This year, I got my updated result in the first week of September after applying in July.” But MA student Pradip Gavde cautioned, “As far as official information from SPPU goes, they have limited space in their main server. So, this problem needs to be solved before the new rule is implemented.” Colleges also welcomed the decision, with Dr A A Keste, principal of Modern Education Society’s College of Engineering, Pune, saying, “Every year, revaluation and photocopying for engineering students is a problem. But, this decision will make it a smooth ride.” Dr Rao Saheb Shinde, co-ordinator and director of SPPU’s sub-centre in Nashik, added, “In Nashik, 176 UG and PG colleges and 18 engineering colleges are affiliated to the SPPU. Most complaints came from engineering students. This decision will definitely ease a lot of our burden.” –  Courtesy


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